There are a number of factors that influence the total price on your charter bus quote, including:
Type of bus: As you can see from the pricing table above, there are different costs for different bus models. A larger charter bus with more premium amenities, like a full-size motorcoach, will typically cost more than a minibus or a sprinter van rental.
Number of passengers: While we don’t charge a price per head, your headcount is important because the amount of passengers you have will determine the size of your Dallas charter bus rental. For example, a group of 10 people could rent a 15-passenger minibus for a more affordable price than a 56-passenger motorcoach.
Seasonality: It’s more expensive to rent a Dallas charter bus during certain times of the year. The summer months (particularly between May and June) tend to be the busiest for the industry because of the rise in bus rentals needed for family vacations, high school proms and graduation ceremonies, and other traditional summertime events like festivals and fairs. The holiday season—between Thanksgiving and Christmas—is also a popular time of year for renting a bus in Dallas.
Distance or duration: A part of your quote is influenced by how long your trip is and is priced by day, mileage, or hour. If you’re traveling a long distance, such as far beyond Dallas or across state lines, you may get a mileage rate as opposed to an hourly or daily rate.
Beyond the costs included in your quote, there can be additional expenses associated with your trip that you may need to consider and budget for. These expenses include:
Parking, tolls, and other travel fees: Depending on your route and itinerary, you may need to account for the cost of road tolls and daily or overnight parking fees in your trip budget. Another potential expense could be overnight lodging for your charter bus driver during a multi-day trip. By law, your driver must have an 8-hour break after 10 consecutive hours of driving.
Tip for your driver: To say thank you for a job well done, you may want to set aside 5 to 10 percent of the total cost of your bus rental to give to your driver as a tip at the end of your trip.
There are a few tips and tricks for saving on the price of your charter bus services in Dallas:
You could choose to plan your trip during the off-season and avoid peak times like the summer months to book a Dallas bus rental. During off-peak times, there is often more availability of premium charter bus models and lower pricing overall. You could also try to schedule your trip during weekdays and avoid weekends when bus rental trips are more popular.
Have a finalized headcount before you call us to book your bus rental. This way, you can ensure you’re requesting a charter bus that is the proper size for your group instead of potentially paying more for a larger model.
For overnight and multi-day trips, ask your hotel if they offer discounted rates or free rooms for charter bus drivers when you book a group reservation. You can also use this time to ask about parking fees and permits you may need to budget for.
Now that you understand the ins and outs of budgeting for a charter bus trip, here are some examples of trip planning put into action:
